Mrs. Ivey's Yearbook Survival Guide
2004-2005
Monarch High School, Coconut Creek, Fl
Harriet Ivey, Advisor
Welcome Message
Welcome to the most
exciting class you will take during your high school career. Congratulations
you are now a student journalist, a desktop publisher, a photographer, a public
relations specialist, a designer, an advertiser, and a member of a team.
Over the course of the next year, you will learn technical skills, people skills,
and real-life skills that will prepare you for challenges you will face later
in life. You will learn how to meet deadlines, how to work well with others,
how to give and receive directions to and from your peers, how to use complicated
computer software, how to cope with stress, and how to produce a book from designing
the cover to distributing the final product. You are stepping into a whole
different academic realm when you walk into yearbook class.
Everyday is going to provide a new and exciting challenge. Everyday you
are going to learn something new about yourself and your own limitations and exceptional
talents. I hope you are as excited as I
am.
Benefits to Being a Staffer
• You receive honors credit for every year you are on staff (provided
you meet the criteria)
• You receive invaluable training in meeting deadlines and working
with people.
• You become proficient in desktop publishing by using the In-Design
and Photoshop software. Always mention this when you apply for jobs, even
in your adult careers.
• If you meet your goal in ad sales, you receive a free yearbook.
• You receive a byline recognition for every photograph you take,
story you write, and layout you design that is published in the book.
• After every deadline is met successfully, the staff has a small
working lunch together to relax and regroup before beginning the next deadline.
• You will be an active member of the school community through your
involvement on yearbook staff.
• Colleges will see yearbook staff as an indication that you are a
hard-working student who can handle stress and pressure and who will go above
and beyond to complete a project.
• You will have the honor and prestige of knowing that you are working
to create a nationally-recognized, award-winning yearbook.
• If you remain on task, make all of your deadlines, and work efficiently
throughout the year, the class will seem like an easy A!
• You will make life-long friends.
Job Description: Advisor
• The advisor will advise and will NOT do the work of the editors
or staffers.
• The advisor will stay after school on predetermined, designated
days and will occasionally work through lunch.
• The advisor's chief duties will include working closely with the
Editor's-in-Chief and the Business team to ensure that every aspect of the organization
continues to run smoothly.
• The advisor will conduct daily “Five-
Minute Meetings.”
• The advisor will keep grade and attendance records and assign grades
based on the established grading system.
• The advisor will maintain constant contact with the administration,
the publishing company, and the photography studios.
• The advisor will enforce all class rules and school rules and help
to maintain an orderly classroom environment.
• The advisor will serve as a conflict mediator when problems arise.
Job Description: Editors-in-Chief
• Supervises the development and production of the yearbook .
• Oversees the total operation for financial, editorial, design, production,
and personnel concerns.
• Enforces style rules and editorial policies.
• Works with assigned section, copy, and photography editors to ensure
that only quality material is being published in the book.
• Ensures that the theme is being carried throughout the book on the
cover, end sheets, dividers, opening section, closing section, and folio tabs.
• Designs the layouts for theme pages (due by second week of September).
• Verifies that all templates strictly adhere to style rules, layout
and design guidelines, and specific book protocol before templates are used (due
by the third week in September).
• Conducts daily Five Minute meetings.
• Personally approves the product for each deadline that falls under
his/her jurisdiction according to the established organization.
• Checks to make sure that all section editors are closely monitoring
staff members assigned to work on their sections for any particular deadline.
• Works closely with the advisor to keep communication between staff
and advisor free flowing.
• Completes daily progress checklists during deadlines for the advisor.
Job Description: Photography Editor
• Works with Public Relations Manager and staffers at keeping a detailed
calendar of school events that need photographers.
• Keeps in contact with contracted professional photographers regularly.
• Faxes photographer requests to contracted photographers daily (but
does not fill out requests for staffers).
• Creates and maintains a system for organizing film.
• Keeps a record of student photographs for use in the yearbook and
for use in the grade book.
• Establishes criteria for photographs in the yearbook (by the first
week of school)
• Creates a checklist for evaluating the quality of photographs going
into the yearbook (by the first week of September)
• Masters a system for using digital photograph and scanners to supplement
the hard copy color photograph (by the second week of September)
• Evaluates and approves or rejects all photographs before they are
published in the yearbook.
• Maintains a list of common photography problems in order to instruct
staffers on making corrections and improvements.
Job Description: Business Manager/Public Relations Manager
• Works with the Ads Editor in keeping immaculate records of Advertising
sales.
• Works with the Advisor in managing an accurate record of all yearbook
sales.
• Completes all announcements for the morning announcements.
• Completes all written announcements for teacher mailboxes, e-mail,
and student-delivery.
• Works with administrator in charge of activities to keep communication
alive between administration and the staff.
• Helps the photography editor keep the calendar of events updated
and complete.
• Organizes all advertising campaigns and slogans.
• Orders class T-shirt (by the second week of September)
• Responsible for general positive public relations with faculty and
staff through frequent thank you cards, letters, and certificates of appreciation
and other tokens or gratification.
• Makes a birthday list to help staffers remember and celebrate staff
birthdays (first week of school)
Job Description: Ads Editor
• Creates a specific detailed checklist for formatting of all business
and senior ads (by the last week of September)
• Maintains immaculate records of ads sales.
• Maintains an ads notebook including page numbers, ad content, staff
member assigned, date shipped, date proofed, etc.
• Works closely with the bookkeeper to deposit money and maintain
accurate accounting books.
• Keeps track of ads sold, by whom, to whom, etc.
Job Description: Staffer
• Learns how to use the computers and computer software correctly
(by the last week of September)
• Follows all rules and guidelines.
• Turns in all assignments early.
• Works cooperatively with the editorial staff, faculty, and advisor.
Classroom Procedures
Entering
• Enter like ladies and gentleman: quietly and with decorum.
• Friends who walk with you to and from class should wait outside
of the classroom.
• Be seated and ready to participate in the five-minute meeting when
the bell rings.
• Even if your advisor appears to be busy, be quiet and ready.
More times than not, if the advisor is busy, she is busy working on yearbook-related
tasks and needs peace and quiet.
The Five-Minute Meetings
• Everyday when class begins there will be a meeting (roughly five
minutes- hence the name).
Signing Out
• Signing out is forbidden during the Five-Minute Meeting or the first
ten minutes of class, whichever is longer.
• Signing out is forbidden during the last ten minutes of class.
Yearbook I-III Honors Syllabus
Course Purpose:
Yearbook I
Students learn how to produce an annual publication, which meets high standards
of copy-writing, photography, theme development, and design. Students learn
how to produce the yearbook while meeting all deadlines, both minor and major,
and maintaining a strict budget. Students also adhere to all ethics pertaining
to journalism and publications.
Yearbook II-III
Students will continue to build on their knowledge from Yearbook I; however, the
emphasis towards leadership will be increased. Students will begin to take
positions of assistant editor and editor of individual sections. Students
will be responsible for overseeing the production of individual layouts from new
staff members.
Course Objectives: Students will be able to:
* Effectively design layouts
* Write grammatically correct copy
* Meet demanding rigorous deadlines
* Sell and design customer-specific ads
* Organize and manage time
* Work with a group to create a publication
* Run a business valued at over $120,000
Course Outline:
First Quarter:
* Learn the fundamentals of yearbook design and production
* Learn the basics of In-Design and Photoshop
* Learn vocabulary specific to yearbook design elements
* Learn student specific “beats”
* Work on first deadline
* Organize Underclass Pictures and Retakes
* Ad sales
Second Quarter:
* Complete deadlines 2-4
* Finish Ad Sales
* Develop Ads section
* Pre-Sales for Yearbooks
* Edit and fix Proofs
Third Quarter
* Complete remaining deadlines 5-8
* Finish Pre-Sales for Yearbooks
* Finish Ads sections
* Edit and fix Proofs
*